Accounting Specialist


Novotel Miami Brickell
Miami, Florida

Posted On: April 05, 2021
Last Day to Apply: May 31, 2021
Position:          Accounting Specialist
Department: Finance
Purpose:          To assist the accounting department with all processes and procedures such as accounts payable and receivable, general cashier following Atton’s standards.
Reports to: Director of Finance and Assistant Accounting Manager

Essential Functions:     

  • Ensure that the processing of all invoices is completed properly.
  • Process checks for payment of all invoices as necessary.
  • Process checks manually in an emergency situation.
  • Maintain complete and accurate files in order to handle vendor inquiries.
  • Reconcile vendor statements and solve any discrepancies.
  • Coordinate and analyze general ledger with director of finance.
  • Daily handling and resolution of check out with balance accounts.
  • Maintain neat and organized billing files.
  • Insure that all billings go out with supporting backup for all charges.
  • Audit all banquet charges as well as miscellaneous charges that are posted to master accounts for accuracy.
  • Audit city ledger edit for correct information, proper billing address and phone number, complete backup, and correct city ledger number to run statements on a daily basis.
  • Maintain a billing control log sheet for all billings, indicating the name, account number, and date billed.
  • Daily account receivable transfer via computer to corporate accounting.
  • Forward group advance deposits received by accounting to reservations for posting.
  • Handle all customer inquiries in a timely, efficient manner.
  • Handle correspondence and communication to customers, corporate office, as well as our owners regarding billing matters.
  • Insure that all major accounts have received a follow-up call 10-20 days after the bills have been mailed.
  • Maintain files for completed customer service work.
  • Attend all pre-con meetings for special billing instructions.
  • Maintain open communication with all departments.

Tools and Equipment:

  • Computer and printer, typewriter, telephone, pen/pencil, photo-copying machine, file folders, filing cabinet, facsimile machine 
  • Finance hotel experience preferred
  • Use of Opera (PMS), Micros, M-3. Word, Paychex
  • Proficient in Word with excellent skills in Excel
  • Use of telephone system    
  • Use of department paging/radio communication system

Working Environment:

  • Interior of hotel, in normal office conditions.
  • Sitting, walking, standing, bending, writing, typing, filing
  • Occasional lifting up to 25 lbs

 

Atton Brickell Miami Principles and Philosophy

Motto: My commitment is that you really want to return.

Our Values: Happiness, Commitment, Efficiency, Integrity and Respect.

Our Spirit: “At Atton Brickell Miami we are hoteliers with a genuine passion to create amazing memories.”

HOLA: 

H * Hoteliers, everything is my job.

O * Ownership, I am it.

L * Love, is my compass

A* Amaze, is my goal

 

Amazing Memories Talents’ Measurements:

  1. Verbiage that is welcoming and professional.
  2. Appearance that is clean, appropriate and attractive.
  3. Courteousness that is intuitive and authentic.
  4. Anticipatory Services that are spot-on and friendly.
  5. Appreciative Manners, I genuinely thank and show appreciation to all.
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