Accounting Manager


Novotel Miami Brickell
Miami, Florida

Posted On: April 05, 2021
Last Day to Apply: May 31, 2021
Position: Assistant Accounting Manager
Department: Finance
Purpose:          To supervise, monitor and review on all site accounting activities including account reconciliation, research, credit and collection, auditing of the daily posting reports, and the monitoring of operations systems and procedures and control features.
Reports to: Director of Finance

Essential Functions:     

  • Assist in attaining financial goals.
  • Ensure maintenance of all daily filing of documents needed for research requests from guest and in-house users.
  • Responsible for auditing all rebates, credits and rebilling for direct bills, credit cards and cash accounts to ensure protection of company assets. Ensure an effective tracking system for all rebates/adjustments.
  • Ensure all guest disputes and requests for clarification is resolved and/or responded to in a timely manner.
  • Work closely with all departments to come up with solutions to Systems & Controls problems.
  • Manage hotel's credit and collection function.
  • Assist with billing and customer service functions.
  • Reference and approve all credit applications as to minimize collection risk.
  • Efficiently manage accounts receivable in order to maximize cash flow.
  • Establish sound credit policies and procedures and monitor adherence.
  • Utilize all available resources to increase accounts receivable turnover, speed collection period, and minimize accounts receivable balance through:
  1. Aggressive advance deposit policies
  2. Timely and accurate initial billings
  3. 10-20 day follow up calls
  4. Routine aging analysis and discussion with Controller
  • Increase communication with all involved parties in the credit process (Sales and Catering, Reservations, Front Desk).
  • Hold monthly credit meetings.
  • Familiarization with state sales tax laws and tax exempt status reporting.
  • Ensure daily posting of Accounts Receivable payments received from the lockbox and maintain an up to date file for payment batches.
  • Ensure all payments posted to unapplied cash is resolved within 30 days of receipt.
  • Review and examine check out with balance accounts, daily to ensure and enforce hotel's credit policy.
  • Complete all general ledger and bank reconciliation. 
  • Ensure a timely month-end close.
  • Produce accurate financial statements.
  • Ensure daily cash management functions - reconcile accounts, fax transfers or funding requests are prepared properly, monitor cash accounts, wine transfers. Labor report, credit cards reconciliation, cash payments, sales, F&B, phone tax accounts.  Log allowances, movie adjustments, amenities
  • Prepare Balance Sheet analysis. 

Tools and Equipment:

  • Use of Opera (PMS), Micros, M-3. Word, Paychex.
  • Use of telephone system.    
  • Use of department paging/radio communication system

Working environment:

  • Sitting, walking, standing, bending, writing, typing, filing
  • Occasional lifting up to 25 lbs.  

Atton Brickell Miami Principles and Philosophy

Motto: My commitment is that you really want to return.

Our Values: Happiness, Commitment, Efficiency, Integrity and Respect.

Our Spirit: “At Atton Brickell Miami we are hoteliers with a genuine passion to create amazing memories.”

HOLA: 

H * Hoteliers, everything is my job.

O * Ownership, I am it.

L * Love, is my compass

A* Amaze, is my goal

 

Amazing Memories Talents’ Measurements:

  1. Verbiage that is welcoming and professional.
  2. Appearance that is clean, appropriate and attractive.
  3. Courteousness that is intuitive and authentic.
  4. Anticipatory Services that are spot-on and friendly.
  5. Appreciative Manners, I genuinely thank and show appreciation to all.
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